Senior Administrative Assistant

Work Flexibility: Hybrid

On Site Location Options:

5670 Greenwood Plaza Blvd., Greenwood Village, CO

or

5900 Optical Ct, San Jose, CA

Shift: Monday – Friday, 8:00 AM – 5:00 PM

Summary:

In this role, you will support multiple Vice Presidents of Finance and Commercial Operations. While providing administrative support for specific leaders, you will also play an integral role in supporting the team and the business with data gathering, compilation of content for presentations, meetings, and additional projects in support of the business running smoothly, efficiently, and productively. Success in this role will require an understanding of business priorities, a desire to take initiative and a knack for creating efficient processes with attention to detail. In addition, you’ll be able to add value through your flexibility, and you’ll effectively communicate to the right people at the right times. You will have a passion for building meaningful relationships and collaborating in ways that inspire a One Team mentality for those around you.

What You Will Do:

• Provide administrative support for assigned leaders, managing complex calendars, coordinating complex, multi-city, and international travel arrangements, and track and submit expense reports. Planning of travel arrangements, visas, meeting schedules, and appointments for all assigned personnel.
• Gather, compile, verify, and analyze information for use in documents such as email, communications, PowerPoint presentations, and business reviews; proofread and edit documents, providing accurate feedback on grammar & spelling.
• Develop processes for compiling data and content for meetings while ensuring alignment with the organization’s overall objectives and branding guidelines.
• Effectively coordinate and execute important meetings and content.
• Own the process improvement projects that will drive efficiency amongst the leadership team and others.
• Schedule meetings, secure facilities/equipment and prepare meeting materials both on and offsite.
• Process invoices and department expenses for approval; track and reconcile to departmental budget; process expense reports.
• Generate, route, and file required documents according to prescribed schedules and processes; format, generate, and route reports according to proscribed schedules.
• Enter, administer and review systems data, as required

What You Need:

Required:

• High School Diploma or Equivalent
• 3+ years’ experience supporting Senior Leadership in a similar capacity
• Experience with Microsoft Office programs

Preferred:

• Associate or bachelor’s Degree

$27.32/hr. – $49.13/hr., plus bonus eligible + benefits. Actual minimum and maximum may vary based on location. Individual pay is based on skills, experience, and other relevant factors.