Senior Administrative Assistant

Location: 5900 Optical Ct., San Jose, CA

Shift: Monday – Friday, 8:00 AM – 5:00 PM (flexible)

Summary:

As the Senior Administrative Assistant for the Vice President of Marketing and his team, you will provide proactive and detail-oriented administrative support, while managing travel and expenses, assisting with scheduling and calendar coordination, and handling confidential information with discretion.

What You Will Do:

• Schedule and prioritize work assignments 
• Manage calendars and meeting logistics, both in-person and virtual, to include preparation of documents, agendas, and presentations
• Prepare travel and accommodations, both domestic and international 
• Prepare expense reports and spreadsheets 
• Manage expected deliverables from the organization (e.g., Business Reviews, presentations, etc.)  
• Maintain historical records and filing systems for the executive(s) 
• Use discretion, judgment, tact, and diplomacy for assignments which may involve work of a confidential and/or complex nature and exposure to sensitive information and contacts
• Serve as the primary point of contact for communication on all matters pertaining to the executive(s) 

What You Need:

Required:

• High School Diploma or Equivalent
• 3+ years’ experience supporting Senior Leadership in a similar capacity
• Experience with Microsoft Office programs

Preferred:

• Associate or bachelor’s Degree

$36.42/hr. – $50.38/hr., plus bonus eligible + benefits. Actual minimum and maximum may vary based on location. Individual pay is based on skills, experience, and other relevant factors.