Payroll and Administration Manager

What You Will Do

• Supervise payroll processing and team members to facilitate the accurate and timely compilation, preparation, and processing of payroll data and verification of payroll calculations, under local regulations and company policies and procedures.
• Manage all aspects of people management, including recruitment, onboarding, training, and performance management, in line with company values.
• Serve as an escalation point for payroll issues, resolving them quickly and independently.
• Ensure adherence to company policies, regional regulations, and global payroll strategy in payroll processing.
• Review and approve payroll signoffs as necessary.
• Manage overseeing of employee benefits enrollment, changes, and terminations to facilitate accurate and timely payroll deductions.
• Audit payroll and benefits records to ensure all changes are complete and reflected in payroll calculations.
• Make sure any discrepancies with payroll and/or documentation are resolved, ensuring accuracy of records and employee payments.
• Monitor assigned payroll activities and/or program components (for the purpose of ensuring compliance with established financial, legal and/or administrative requirements).
• Ensure all process narratives are maintained and up to date for Payroll related processes. Creates and maintains Payroll process documents and checklists as needed.
• Ensure effective internal controls are in place regard to Payroll processes, documented and reviewed regularly.
• Manage reporting related to payroll processes and participate in internal and external audits. Implement and maintain payroll best practices and drive payroll projects to ensure quality and improvement.
• Oversee the time and attendance policy, system and reporting. Responsible for ensuring absence time management system issues and concerns in liaison with external system provider are well-maintained
• Ensure that employee personnel files, records, and other documentation for employees, including processing new employees, forms for employment status changes, termination are maintained timely and accurate.
• Manage cooperation with Company’s external payroll and benefits vendors, ensuring proper benefit programs administration (enrollments, changes, and disenrollments are entered accurately and timely with vendors)
• Liaise with Global Mobility and external partners on the execution of expatriate payroll and taxation.
• Liaise with the Finance department (including budgets and projection activities).
• Ensure preparation of compliance and statistic reports for governmental agencies, ad-hoc reports, statistical data, and summaries pertaining to payroll, benefits, and other employee data
• Ensure the new employee on boarding process related to payroll, leave of absence and benefits orientation is being conducted in cooperation with HR Agenda
• Support HRBPs & HR Director with required information and suggests solutions connected to compensation and benefits and suggest communication to employees and managers.

What you need

Required

• Master’s degree in business administration, human resources or equivalent
• Payroll education diploma/certificate.
• Proven experience in leading teams and managing payroll projects
• Extensive experience with Polish payroll regulations and processes
• Fluent in English (written, oral, and speaking)
• Previous experience in calculating in-house salaries, ensuring compliance and precision.

Preferred

• Extensive experience in payroll within a matrixed, global environment.
• Proven ability to resolve escalated payroll issues independently with internal and external stakeholders.

• Strong problem-solving and decision-making skills.
• Experience in maintaining and auditing payroll and benefits records with a focus on accuracy and compliance.
• Proficiency in reporting, documentation, and maintaining internal controls related to payroll and HR processes.