NV_Business Support Specialist_Beijing

Position summary:

To provide overall administrative and business support to the VP, Neurovascular, Greater China, as well as business team

Essential Duties & Responsibilities: (Detailed Description)

• Coordinate key meetings and events across APAC

• Serve as the primary organizer and key point of contact for all NV internal meetings and training sessions, including global, APAC, and Greater China business meetings

• Plan, organize, and execute Town Hall meetings for Greater China

• Prepare meeting agendas, make logistical arrangements, document meeting minutes for meetings, events, and projects, and follow up on action items in a timely manner

• Assist with vendor contract renewals and support colleagues with procurement processes

• Submit product complaints via Trackwise within 24 hours

• Manage daily administration for the Beijing office and arrange birthday gifts for all employees

• Maintain close working relationships and communicate effectively with NV internal stakeholders

• Arrange travel itineraries, accommodations, visas, and business trips for VP and management team as needed

• Collect, maintain, and summarize accurate monthly miscellaneous reports from Sales, Marketing, MA, RAQA, Operations, and ICM in accordance with VP requirements

• Consolidate Monthly Management Reports and quarterly business reviews

• Drive filing process improvements; file and archive all NV event records, contracts, and related documentation for audit and internal use

• Act as the executive support to VP, manage daily calendar, prioritize appointments, and handle confidential information with discretion

• Prepare and proofread presentations, reports, memos, and other business documents for VP

• Support cross-departmental communication and follow up on action items assigned by VP

• Assist in budget tracking, expense reporting, and reimbursement for the VP office

• Support business continuity, ad-hoc projects, and special assignments as assigned by VP

Education & Experience:

• Bachelor’s degree from an accredited university or college

• Minimum 3 years of relevant professional working experience

• Excellent proficiency in both written and spoken English

• Advanced skills in MS Office suite (Word, Excel, PowerPoint, Outlook)

Physical & Mental Requirements:

• Ability to manage multiple tasks efficiently, prioritize workload effectively, and maintain strong organizational skills

• Strong problem-solving and critical-thinking skills

• High level of focus, attention to detail, and accuracy

• Self-disciplined, reliable, and able to work independently with minimal supervision

• Excellent interpersonal and communication skills