HR Intern

Position Summary:  
As the HR Intern you will provide an effective and efficient HR service in order to support the HR Specialist and employees by implementing and coordinating a wide range of HR tasks and projects. It is critical to ensure quality, reliability and on-time delivery of administrative and other HR tasks
Essential Duties & Responsibilities: (Detailed Description) 
RECURRENT
•  Responsible for the coordination of an effective Induction and Onboarding Program for new employees.
•  New starters’ administration: preparation of Contracts/Offer Letters and employment package including benefits.
•  Co-ordination of Quarterly meetings such as Talent Reviews and Employee Meetings as required.
•  Manage employee recognition projects such as Long Service Awards.
•  Attend and minute important meetings, type up plans and communicate with direct reports
•  Co-ordinate employee communications and country team meetings
•  Manage the administration around employees completing Strengths Finder reviews.
•  Assist with the preparation of documents and presentations for HR related training courses.
•  Schedule recruitment interviews for managers and HR Director.
•  Talent Reviews (scheduling and associated administration).  

HR SYSTEMS
•  Ensure HR systems have 100% data integrity.
•  Maintain training records.
•  Provide information and copies of contracts as required for various audit purposes.
•  Assist Management by generating required personnel reports/statistics.
•  Maintenance of holiday / sickness records through AXIA.

PAYROLL
•  Provide administrative assistance to HR Specialist, in order to pay monthly salaries and benefits accurately and timely. Provide relevant supporting documentation / forms to HR Specialist to ensure a smooth payroll process in compliance with SA regulations and SOX.

PROJECTS
•  Towers Watson compensation survey (co-ordination).
•  Event planning and co-ordination such as employee appreciation week, meetings and other engagement events
•  The transfer of all hard copy employee files to electronic systems 
•  Wellness programme planning and implementation including co-ordination and promotion of the Employee Assistance Programme.

GENERAL
•  General day-to-day administration.
•  Maintenance of organization charts and employee files.
•  Probationary Period administration.
•  Co-ordination of temporary staff for all departments, ensuring correct documentation is completed and cleared through the appropriate channels.
•  Equipment / software packages used:   
•  Microsoft Outlook, Word, Excel, PowerPoint. 
•  AXIA an advantage 

Qualifications/Experience: 
•  Preferably Qualifications / education required in Human Resource field
•  Preferably South  African citizen