Facilities Health and Safety Intern

Minimum Requirements:

General:

• Preferably: RSA Citizen

Education:

• Preferably: Higher Certificate in Occupational Health and Safety (e.g., NOSA SAMTRAC or equivalent).

Experience:

• Preferably experience in facilities management, health and safety, or a related field.

Skills:

• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Basic knowledge of workplace risk assessment and hazard identification.

Key Competencies:

• Ability to manage administrative tasks efficiently, including documentation and reporting.
• Strong problem-solving skills and attention to detail.
• Familiarity with health and safety legislation and best practices.
• Confidence in communicating and negotiating with suppliers.

Responsibilities:

Health and Safety Management:

• Manage CRICE training for staff.
• Assist in developing and implementing safety management system.
• Support health and safety audits, inspections, and compliance monitoring.
• Conduct risk assessments and maintain accurate safety records.

Procurement and Financial Tasks:

• Receive and evaluate quotes from suppliers.
• Open Purchase Orders (POs) and ensure timely follow-up.
• Communicate with suppliers to clarify requirements and timelines.
• Receive and manage invoices for payment processing.

Facilities Duties:

• Conduct regular inspections of the facility to identify defects and ensure corrective actions are taken.
• Assist event organizers with office setups, ensuring requirements are met efficiently.
• Manage office stock and supplies, including procurement and inventory control.
• Coordinate repairs, maintenance, and servicing of equipment and infrastructure.
• Ensure the workspace remains organized, clean, and compliant with health and safety standards.

Preferred Qualifications/Attributes:

• Additional certifications in first aid, fire safety, or environmental management are a plus.
• Experience with procurement processes and supplier management.
• Strong time management skills with the ability to prioritize tasks effectively.
• Enthusiasm for continuous learning and development in the health and safety field.