Office Administrator in Burnaby at Stryker Corporation

发布日期: 8/12/2019

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职位描述

Under general supervision provides administrative and clerical duties for the Burnaby site. This position serves as the primary point of contact for visitors and is a multi-faceted position that interacts with various departments at the site. 

Responsibilities

  • Answers telephone and provides information in accordance with company policy; screens calls and takes messages.
  • Receives visitors.
  • Screens mail; may respond to routine inquiries using standardized formats.
  • Establishes and maintains site specific administration files and records. Maintains facility and departmental e-mail lists.
  • Orders and maintains office and kitchen supplies.  May support special requests from managers. Responsible for catering for company meetings.
  • Works with the facilities lead in maintaining and improving office décor and branding.
  • Assists with the creation of presentations.
  • Schedules use of conference rooms, primarily for guests to the site.  Supports staff with the operation of conference room systems.
  • Assists Site Lead and HR in establishing office policies and procedures and may assist in the coordination of department activities.
  • Is involved in the coordination of all onsite / offsite people-related activities including product launch parties, celebrations, holiday parties and townhalls. Is involved in the set up and take down of these activities.
  • Serves as ambassador to the Stryker business, including hosting high profile visitors.  
  • Manages the expense report administration of leadership at the site.
  • Coordinate with various vendors who provide site services.  Recommend new vendors as services develop. Coordinates payment for facility vendors including expense reporting for the Site Lead to cover such payments.
  • Works with the Facilities Lead in maintaining the employee badges, supervising visitor sign-ins, distributing parking passes and issuing physical keys as required and approved by the Site Lead.  Serves as the point of contact with other site tenants to resolve parking issues.
  • Facilitates, in collaboration with the Facilities Lead, improving or implementing office décor and furnishings.
  • May work on special projects as assigned.

Physical requirements

  • Sedentary work:  exerting up to 10 pounds of force occasionally and/or a minimal amount of force frequently or constantly to lift, carry, etc.  Generally involves sitting most of the time.

Mental requirements

  • Effective reading, writing, and math skills.
  • Ability to review printed documents.
  • Must be able to observe and correct minute inconsistencies (ex: in the printed word).

skills/Experience required

  • Effective interpersonal and communication skills.
  • Effective written communication skills (grammar, punctuation, spelling).
  • Effective analytical skills.
  • Demonstrated organizational skills.
  • Ability to prioritize work.
  • Computer skills; proficient in Microsoft word, excel, powerpoint, skype
  • 2 years of administration and / or customer service experience.

Education/training required         

  • High school diploma
  • Associates degree in a related discipline desirable.

Work From Home: No

Travel Percentage: None

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