Office Administrator in Burnaby at Stryker Corporation

Date Posted: 8/12/2019

Job Snapshot

Job Description

Under general supervision provides administrative and clerical duties for the Burnaby site. This position serves as the primary point of contact for visitors and is a multi-faceted position that interacts with various departments at the site. 

Responsibilities

  • Answers telephone and provides information in accordance with company policy; screens calls and takes messages.
  • Receives visitors.
  • Screens mail; may respond to routine inquiries using standardized formats.
  • Establishes and maintains site specific administration files and records. Maintains facility and departmental e-mail lists.
  • Orders and maintains office and kitchen supplies.  May support special requests from managers. Responsible for catering for company meetings.
  • Works with the facilities lead in maintaining and improving office décor and branding.
  • Assists with the creation of presentations.
  • Schedules use of conference rooms, primarily for guests to the site.  Supports staff with the operation of conference room systems.
  • Assists Site Lead and HR in establishing office policies and procedures and may assist in the coordination of department activities.
  • Is involved in the coordination of all onsite / offsite people-related activities including product launch parties, celebrations, holiday parties and townhalls. Is involved in the set up and take down of these activities.
  • Serves as ambassador to the Stryker business, including hosting high profile visitors.  
  • Manages the expense report administration of leadership at the site.
  • Coordinate with various vendors who provide site services.  Recommend new vendors as services develop. Coordinates payment for facility vendors including expense reporting for the Site Lead to cover such payments.
  • Works with the Facilities Lead in maintaining the employee badges, supervising visitor sign-ins, distributing parking passes and issuing physical keys as required and approved by the Site Lead.  Serves as the point of contact with other site tenants to resolve parking issues.
  • Facilitates, in collaboration with the Facilities Lead, improving or implementing office décor and furnishings.
  • May work on special projects as assigned.

Physical requirements

  • Sedentary work:  exerting up to 10 pounds of force occasionally and/or a minimal amount of force frequently or constantly to lift, carry, etc.  Generally involves sitting most of the time.

Mental requirements

  • Effective reading, writing, and math skills.
  • Ability to review printed documents.
  • Must be able to observe and correct minute inconsistencies (ex: in the printed word).

skills/Experience required

  • Effective interpersonal and communication skills.
  • Effective written communication skills (grammar, punctuation, spelling).
  • Effective analytical skills.
  • Demonstrated organizational skills.
  • Ability to prioritize work.
  • Computer skills; proficient in Microsoft word, excel, powerpoint, skype
  • 2 years of administration and / or customer service experience.

Education/training required         

  • High school diploma
  • Associates degree in a related discipline desirable.

Work From Home: No

Travel Percentage: None

Join our talent network

Joining our talent network will enhance your job search and application process. Whether you choose to apply or just leave your information, we look forward to staying connected to you.

Join Our Team