Office Administrator in Burnaby at Stryker Corporation

Date Posted: 11/16/2020

Job Snapshot

Job Description

Who We Want

Meticulous documenters. Detail-oriented people who enjoy maintaining meticulous documentation of reports, metrics, proposals, and presentations.

Self-directed imitators. People who take ownership of their work and need no prompting to drive productivity, change, and outcomes.

Collaborative partners. People who build and leverage cross-functional relationships to bring together ideas, information, use cases, and industry analyses to develop best practices.

What You Will do

Under general supervision provides administrative and clerical duties for the Burnaby site. This position serves as the primary point of contact for visitors and is a multi-faceted position that interacts with various departments at the site. 

  • Answers telephone and provides information in accordance with company policy; screens calls and takes messages.
  • Receives visitors.
  • Screens mail; may respond to routine inquiries using standardized formats.
  • Establishes and maintains site specific administration files and records. Maintains facility and departmental e-mail lists.
  • Orders and maintains office and kitchen supplies.  May support special requests from managers. Responsible for catering for company meetings.
  • Supports the facility EH&S process as led by the Facilities Lead. Assists with implementation and maintenance of daily site safety protocols during COVID-19 response.

  • Works with the facilities lead in maintaining and improving office décor and branding.
  • Assists with the creation of presentations.
  • Schedules use of conference rooms, primarily for guests to the site.  Supports staff with the operation of conference room systems.
  • Assists Site Lead and HR in establishing office policies and procedures and may assist in the coordination of department activities.
  • Is involved in the coordination of all onsite / offsite people-related activities including product launch parties, celebrations, holiday parties and townhalls. Is involved in the set up and take down of these activities.
  • Serves as ambassador to the Stryker business, including hosting high profile visitors.  
  • Manages the expense report administration of leadership at the site.
  • Coordinate with various vendors who provide site services.  Recommend new vendors as services develop. Coordinates payment for facility vendors including expense reporting for the Site Lead to cover such payments.
  • Works with the Facilities Lead in maintaining the employee badges, supervising visitor sign-ins, distributing parking passes and issuing physical keys as required and approved by the Site Lead.  Serves as the point of contact with other site tenants to resolve parking issues.
  • May work on special projects as assigned.

What You Need  

  • High school diploma
  • Associates degree in a related discipline preferred.
  • 2 years of administration and / or customer service experience preferred.
  • Computer skills; proficient in Microsoft Word, Excel, PowerPoint, Skype
  • Effective interpersonal and communication skills.
  • Effective written communication skills (grammar, punctuation, spelling).
  • Effective analytical skills.
  • Demonstrated organizational skills.
  • Ability to prioritize work.

    Work From Home: Not available

    Travel Percentage: None

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