Office Administration Specialist - Istanbul in İstanbul at Stryker Corporation

Date Posted: 6/30/2019

Job Snapshot

Job Description

  • The Job’s Mission

    Under general direction, provides general administrative support to a department or group of professionals. Exercises considerable discretion and independent judgment and is capable of analyzing complex information requests and determining complex trends.

    Key Activities & Accountabilities

  • Coordination of office administration related vendor relations, agreements, purchasing & supply of office related products & services
  • Follow up of Health and Safety activities together with EHS consultant
  • Recording office expenditure and managing the budget
  • Coordination with vendors about reservation/arrangement for accommodation, flight, transfers and visa for necessary needs of inter company group events and external business partners (HCPs) if necessary.
  • Implement vendor registration process and maintain relationships with vendor companies
  • Lead the facilities’ physical environment and ensure all related compliance policies and legal guidelines are followed in the facility.
  • Managing lunch services, transportation, security and cleaning services through legal requirements and by sustaining employee needs and satisfaction
  • Managing company car procedures and all related administrative tasks related to company cars.
  • Cooperation with other related functions in the organizations like Finance, Legal, Compliance, HR, Sales etc
  • Office Related Vendor Relations & Agreements (i.e. providing the company car, lunch tickets, and IT equipment for employees, providing daily requirements such as kitchen supply, office supply, relations with building management, carrier companies etc)
  • Follow up of Health and Safety activities together with EHS consultant
  • Delivers office services such as document processing and retention, cargo and messengers, office equipment, purchasing, and facilities maintenance that meet the needs of the organization.
  • Company Car management with all related procedures, company policies and vendor agreements and supporting employees about their company car related issues.
  • Coordination with vendors about reservation/arrangement for accommodation, flight, transfers and visa for necessary needs of inter company group events and external business partners (HCPs) if necessary.
  • Supporting sales team in transportation and accommodation of HCPs and guests for sales events
  • Develop relevant skills and knowledge by attending courses or make sure the needed knowledge is retained within the company  
  • Be up to date on legal changes and or requirement on an ongoing basis about the procurement, EHS and administrative tasks
  • To be aware of and to support continuously the development and implementation of the company quality system  
  • Education
  • A university degree in related fields

    Experience

    Relevant office administrative experience, preferably in merging/integration processes

Work From Home: No

Travel Percentage: Up to 25%

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