Meetings & Events Specialist in Portage, MI at Stryker Corporation

Date Posted: 11/29/2019

Job Snapshot

Job Description

The Meetings and Events Specialist--to be based in Kalamazoo, Michigan--will be a key member of Stryker's Instruments division Meetings and Events team. This role is responsible for managing small to large scale meetings and events for the Instruments division, as well as other initiatives as assigned.

Essential Duties & Responsibilities:

  • Develop and manage all aspects of approximately 40-60 divisional meetings per year. These meetings could range from 12- 200 people and will include regional meetings, leadership meetings, product launches, area meetings or special events.
  • Coordinate all event details, including invitations, registration, air and ground travel, agenda development, food and beverage, audio visual, amenity selection, site inspections and selection, billing reconciliation, program evaluations and follow-up.
  • Manage assigned business unit North American Sales Meeting agenda from planning to execution, in addition to managing all meeting tasks such as registration, transportation, the mobile app, signage and swag.
  • Define appropriate budget with financial partners and execute within that established budget. Ensure timely and accurate reconciliation of all invoices. Budgets may range from $10,000 to $1,000,000.
  • Design and create engaging meeting environments and events. This will require sourcing and bidding of outside vendors including av, transportation,  décor and entertainment.
  • Establish relationships with immediate team and internal customers to provide a team approach to the successful planning and implementation of all programs.
  • Provide high quality, effective meeting planning support and onsite support as required for other meetings when not the lead planner.
  • Act in the best interest of Stryker, reflecting the values of teamwork, collaboration, and mutual respect.

Qualifications and Experience:

  • Bachelor’s Degree and 5+ years’ work experience in meeting, conference, or special event planning required.
  • Excellent verbal, written and interpersonal communication skills, including ability to tailor communication style to audience.
  • Excellent grammar, proofreading and editing skills.
  • Strong attention to detail.
  • Excellent organizational and project management skills.
  • Ability to work within tight deadlines.
  • Direct work experience planning multiple back to back meetings.
  • Experience with contract negotiations with national hotels and vendors.
  • Ability to develop & maintain relationships with internal customers, colleagues & industry contacts.
  • Travel: up to 40%.

Physical and Mental Requirements:

  • Ability to lift 50 pounds.
  • Ability to multi-task and manage time.
  • Strong business acumen.
  • Strong relationship building skills, and ability to influence others and drive consensus.
  • Communicate telephonically and via email and other electronic means.

Work From Home: Occasional

Travel Percentage: 40%

Stryker Corporation is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status. Stryker is an EO employer – M/F/Veteran/Disability.

Stryker Corporation will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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