Manager Admin - 25724BR - EI in Gurugram at Stryker Corporation

Date Posted: 5/6/2018

Job Snapshot

Job Description

Your primary responsibilities include Facilities management, Space Management, Security, General Administration, Policy formulation, Process improvements, Infrastructure development, annual budgeting and cost control, Maintenance contracts, vendor management, Real estate and lease agreements etc. oversee Housekeeping, Cafeteria, Environment Safety, Transport, Company Events, Compliance and other functions. would include but are not limited to the following:

  • Planning and Maintenance of physical environment & space utilization
  • Manage/ supervise all construction, refurbishment, renovation, and interim decoration work of the facility
  • Project manage the fit out of a new location with associated vendors
  • Forecast and prepare yearly budgets for Facility upkeep and maintenance. Review and revisit budgets monthly to explain variance.
  • Event management, travel management – Negotiate contracts or rates
  • Develop strategic policies and programs for corporate travel
  • Handle and oversee all travel arrangements and operations
  • Coordination with Vendors for Agreements/ Contacts & its renewal
  • Allocate and manage facility space for maximum efficiency
  • Plan and manage facility central services such as reception, security, cleaning, catering, waste disposal and parking, implement best practice processes to increase efficiency
  • Handle entire property maintenance i.e. electrical, plumbing, mechanical, general facility management etc. Maintenance & Operation of facilities that covers:
    • General housekeeping
    • Security
    • Transportation
    • UPS
    • Managing Pantry services for general office areas & cooperate conferences/Meetings
    • Pest Control
    • Office related civil & carpentry work
    • All reasonable company related work above and beyond those stated within the scope of this profile (time to time)
  • Overall tracking of contractual/Non contractual vendor invoices processes & follow up on vendor payments.
  • Maintaining, supervising and planning the movements of inventories in the administrative stores.
  • Ensure overall security of the facility. Maintenance of security systems/ fire protection systems. Define & impart training on safety practices & security systems.
  • Monitor renewal of annual maintenance contracts for various utilities and renewal of leave and license agreements
  • Liasioning with Govt. authorities like Municipal Corporations, MPCB, Electricity Board, statutory corporations etc. whenever required
  • Incorporate the best standards of energy conservation practices.
  • Coordinating and facilitating set up of communication meetings, special events, exhibition and seminars.
  • Reviews and/or revises programs in the assigned area of responsibility to ensure compliance of operations with laws, regulations, policies, plans, and procedures.
  • Participate in the development of budget requests and the monitoring of expenditures according to budget allocations/appropriations, and recommends and/or initiates cost saving measures.
  • Specialization in handling Back Office Operations, Inter-Office Correspondence, Confidential Mails, Quotations, Monthly Billing, cheques etc.
Maintain cooperation and positive relations with staff, contractors, public officials, and the general public.

Job Requirements

  • 10+ years of experience in (combined) facilities management and operations, administration, purchasing, contracting, project and construction management.
  • Proven leadership skills with the ability to grow, motivate and inspire team to reach their full potential. Ability to make sound decisions
  • Prior industry experience inclusive of large scale projects and facility management
  • Business and financial acumen. Ability to write, communicate and develop presentations at all levels of the organization.

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