Executive Assistant in Mahwah, NJ at Stryker Corporation

Date Posted: 8/9/2019

Job Snapshot

Job Description

What you will do

  • Answer, screen and route phone calls; provide responses to general internal/external customer requests
  • Organize meetings, teleconferences and web casts; coordinate meeting logistics; prepare presentations (PowerPoint preferred) and materials; troubleshoot problems and special meeting requests
  • Coordinate travel schedules, calendars and appointments (MS Outlook)
  • Administer departmental budget; includes preparing invoices for signature, preparing expense reports for signature, and reviewing/reconciling monthly General Ledger
  • Compile team metrics, where applicable
  • Open, organize and dispense mail
  • Prepare and screen correspondence, e-mail and voicemail
  • Format, generate and route reports according to proscribed schedules
  • Provide back-up administrative support to other executives, as required
  • Present departmental information in meetings and participate in team/divisional projects, as required
  • Attend VP's direct report meetings, upon request

What you need

  • Associates Degree or equivalent work experience.

  • Formal training and on-the job experience using Microsoft Office suite technology, including Word, Excel and PowerPoint.

  • Prefer training in Access or other complex data management program/system.

  • 4+ years experience in an administrative position, with experience preferred in corporate environment and the specific department to be supported

  • Ability to provide administrative support to departmental executives and executives across the division
  • Proficiency using Microsoft Office Suite technology, including complex document creation, spreadsheet creation and presentation creation.  Demonstrated proficiency in e-mail and calendaring systems, preferring Outlook proficiency.  Prefer demonstrated proficiency in departmental system navigation and report writing, where applicable. 
  • Detail-orientation
  • Ability to take initiative, learn new concepts/processes, and improve current processes
  • Ability to provide rapid, accurate response to confidential/sensitive requests and to routinely handle confidential information
  • Ability to prioritize multiple simultaneous deliverables and work in a demanding environment
  • Demonstrated interpersonal, oral and written communication skills
  • Ability to support AND dedication to work in an environment that values customer service

Work From Home: No

Travel Percentage: None

Stryker Corporation is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status. Stryker is an EO employer – M/F/Veteran/Disability.

Stryker Corporation will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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