Event Coordinator Nordic in Malmö at Stryker Corporation

Date Posted: 8/27/2018

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Job Description

"Event Coordination:  A.      International Sales & Marketing Activities:  
•         Stryker organized activities: o    Meetings, symposia, congresses for HCP’s §   E.g. Great Expectations, International Trauma Symposium, VOC, Advisory Board Meetings… o    Training courses for HCP’s §   E.g. Innsbruck, Hannover, Exeter, Strasbourg, Selzach, Amsterdam, S2S… o    Internal Stryker trainings/meetings §   E.g. support with flights, hotels, registrations…  
•         Third party organized activities: o    E.g. AAOS, OTA, SOFCOT, EFORT, ESSKA, OTC, AIOD…   B.      Local Sales & Marketing Activities:  
•         National Stryker organised events & trainings o    E.g. product launch meetings, roadshows, educational courses, symposia…  
•         National TPEC’s with booth presence o    E.g. Operative Days…  
•         Internal meetings o    E.g. Annual Nordic Sales Meeting…            
Tasks may include but are not limited to:

  •             Create and follow checklists for relevant processes to ensure control and minimize the risk of error.

  • Create, maintain and archive structured and consistent formats for events, participant information, budgets and expense follow-up etc. to ensure control and minimize the risk of error.

•         Contribute to long-term event planning together with the PMs and Nordic Franchise leads.
•         If needed, schedule weekly/bi-weekly/monthly meetings e.g. with the PM’s, to walk through upcoming events and submission deadlines to ensure prompt action where necessary.
•         Support in creating and communicating an annual events calendar  containing upcoming event dates (mainly for external HCP education, but also internally including congresses/meetings and training activities etc.).

  • Ensure all activities meet local industry and Stryker compliance guidelines and that approval is obtained from Compliance/Legal prior to commitment.

  • Work with compliance and local marketing in the coordination and booking of travel and lodging arrangements in connection with approved external courses, meetings and other AP activities.

  • Ensure that all expenses are budgeted for, booked on the correct project code and followed-up on to keep track of savings or over-spending. See to that we do not commit to any expenses that have not been budgeted for. Also, ensure that we act in good time to keep cost at a minimum.

  • Create Purchase Orders for all Marketing related activities and expenses in Scandinavia, ensuring accurate registration of expenses (e.g. correct cost centre and natural account).

  • Ensure and coordinate invoicing of applicable delegate fees in connection with external courses and meetings.

  • Arrange for leads forms (in paper format or via app) to be used for all relevant TPEC’s. Consolidate and distribute after the meeting for Sales team(s) to take action.

  • Coordinate Nordic Sales Meeting and other internal activities, ensuring that logistics run smoothly.

  • Investigate possibilities to extend the use of Apsis platform not only internally but also for external communication.

  • Support in coordination of Scandinavian HCP’s consulting agreements.

  • Other as applicable…

,Experience from similar work in Event Coordination including Travel planning 

  • University degree, probably in Law, Business Administration or Economics.

  • High developed skills in Microsoft Office (Word/Excel/PowerPoint).

  • Compliance (training provided by Stryker).

  • FCPA (training provided by Stryker).


Work From Home: No

Travel Percentage: None

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