Coordinator, Secretarial in Mahwah, NJ at Stryker Corporation

Date Posted: 10/25/2018

Job Snapshot

  • Employee Type:
  • Location:
    Mahwah, NJ
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
  • Job ID:

Job Description

Essential Duties & Responsibilities

  • Schedule meetings, secure facilities/equipment and prepare meeting materials both on and offsite
  • Ability to work independently and take an active team player role
  • Willingness to assist in various projects across teams and the Business Unit
  • Respond in a timely manner to routine departmental questions and respond to general internal/external customer requests
  • Plan and coordinate travel for team, where applicable.
  • Proofread and edit documents, providing accurate feedback on grammar & spelling
  • Process invoices and department expenses for approval; track and reconcile to departmental budget
  • Process all expense reports, as requested.
  • Generate, route and file required documents according to proscribed schedules and processes
  • Maintain accurate compliance records and initiate communication to keep team members compliant
  • Format, generate and route reports according to proscribed schedules
  • Assist in onboarding new team members
  • Present general departmental information in small meetings, where applicable
  • Build effective working partnership with members of the team, as well as, across teams in the Business Unit and company
  • Manage department orders for office supplies, as well as, inventory of promotional items and giveaways
  • Enter, administer and review systems data, as required
  • Coordinate activities and meetings for Trauma marketing department.

  • Manage departmental expenses

  • Create daily sales reports

  • Prepare ECR/ECNs for department

  • Prepare expense reports for director

  • Book travel as needed for director

Qualifications and Work Experience Required

  • 1+ year experience in an administrative position, with experience preferred in corporate environment and the specific department to be supported
  • Proficiency using Microsoft Office Suite technology, including complex document creation, spreadsheet creation and presentation creation.  Demonstrated proficiency in e-mail and calendaring systems, preferring Outlook proficiency.  Prefer demonstrated proficiency in departmental system navigation and report writing, where applicable.
  • Detail-orientation
  • Ability to take initiative, learn new concepts/processes, and improve current processes
  • Ability to provide rapid, accurate response to confidential/sensitive requests and to handle confidential information
  • Ability to prioritize multiple simultaneous deliverables and work in a demanding environment
  • Demonstrated interpersonal, oral and written communication skills
  • Ability to support AND dedication to work in an environment that values customer service
  • Education and Special Training Required

  • Associates Degree or equivalent work experience.
  • Formal training and on-the job experience using Microsoft Office suite technology, including Word, Excel and PowerPoint.
  • Prefer training in Access, Power BI or other complex data management program/system.

Work From Home: No

Travel Percentage: Up to 25%

Stryker Corporation is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status. Stryker is an EO employer – M/F/Veteran/Disability.

Stryker Corporation will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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