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Administrative Assistant in Mahwah, NJ at Stryker Corporation

Date Posted: 11/25/2018

Job Snapshot

  • Employee Type:
  • Location:
    Mahwah, NJ
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
  • Job ID:

Job Description

Provide administrative support to the Senior Director and management of a manufacturing facility. Facilitate projects/programs as assigned.  Administer departmental budget, under the direction of the Senior Director.  Facilitate planning and delivery of various programs and tools. -----

  • 4+ years experience in an administrative position, with experience preferred in corporate environment and in a manufacturing setting
  • Ability to provide administrative support to departmental executives and executives across the manufacturing site(s)
  • Proficiency using Microsoft Office Suite technology, including complex document creation, spreadsheet creation and presentation creation.  
  • Demonstrated proficiency in e-mail and calendaring systems, preferring Outlook proficiency.  
  • Prefer demonstrated proficiency in departmental system navigation and report writing, where applicable.  
  • Detail-orientation and timely follow through
  • Ability to take initiative, learn new concepts/processes, and improve current processes
  • Ability to provide rapid, accurate response to confidential/sensitive requests and to routinely handle confidential information
  • Ability to prioritize multiple simultaneous deliverables and work in a demanding environment
  • Demonstrated interpersonal, oral and written communication skills
  • Ability to support AND dedication to work in an environment that values customer service

Essential Duties / Responsibilities of the Role -

  • Answer, screen and route phone calls; provide responses to general internal/external customer requests
  • Organize meetings, teleconferences and web casts; coordinate meeting logistics; prepare presentations (PowerPoint preferred) and materials; troubleshoot problems and special meeting requests
  • Coordinate travel schedules, calendars and appointments (MS Outlook)
  • Administer departmental budget; includes preparing invoices for signature, preparing expense reports for signature, and reviewing/reconciling monthly General Ledger
  • Compile team metrics, where applicable
  • Open, organize and dispense mail
  • Prepare and screen correspondence, e-mail and voicemail
  • Format, generate and route reports according to proscribed schedules
  • Provide back-up administrative support to other executives, as required
  • Present departmental information in meetings and participate in team/divisional projects, as required
  • Attend Senior Director's direct report meetings, upon request

Education and Special Training Required -

  • Associates Degree or equivalent work experience.
  • Formal training and on-the job experience using Microsoft Office suite technology, including Word, Excel and PowerPoint
  • Fluency in Spanish a plus (certain departments).

Work From Home: No

Travel Percentage: Up to 25%

Stryker Corporation is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status. Stryker is an EO employer – M/F/Veteran/Disability.

Stryker Corporation will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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